search
Donate
Year Round Posted January 15, 2025

Registrar & Operations Coordinator

Ramah Day Camp LA

Description

Job Title: Registrar and Operations Coordinator, Ramah Day Camp LA
Status: Part Time August-May; Full Time June-July
Supervisor: Camp Director, Ramah Day Camp LA

The Ramah Day Camp LA Registrar and Operations Coordinator is a member of the Ramah in California office team that is responsible for all aspects of enrolling campers for our day camp program, onboarding seasonal day camp staff, managing daily operations for the day camp on site during the summer, and assisting with other registrar related organizational tasks. The Registrar and Operations Coordinator must have a strong logistics and data management background, excellent communication skills with all ages, ability to multi task, and a passion for working with families. As our day camp program grows and evolves, the position may also grow and evolve in scope.

This is a flexible part-time position from August-May, and is full time in June-July. While camp is operating out of its summer site, the Registrar and Operations Coordinator must be in person and on site.

Duties and Responsibilities:

August-May: Flexible, part time (minimum 12 hours per week guaranteed, must be available during typical CA working hours)

Manage and maintain camper database (CampMinder)
Manage enrollment for Day Camp as well as any related year round family programming
Enroll children into camp or place on waitlist
Create and mail enrollment/waitlist letters
Manage process of preparing, receiving, checking and reporting all necessary camper enrollment applications, forms, and other necessary summer intake materials including but not limited to camper care forms, medical forms, liability forms, and transportation forms
Field calls relating to enrollment process
Assist in preparing summer and year round communications
Coordinate, track and support summer staff application and hiring process
Ensure all forms necessary for seasonal hires are completed
Orient summer staff to payroll and attendance procedures
Track VISA application processes for all foreign staff
Manage and maintain camper and staff transportation information including bus locations, bus staffing, and bus company relationships
Assist in the creation of organizational documentation such as forms, handbooks and emergency manuals
Other duties as assigned

June-July: Full time, on site

Attendance management of entire camp community including
Oversee staff onboarding
Create onboarding system
Ensure all staff have been appropriately onboarded ( manage process of receiving and reviewing required forms and trainings)
Manage staff attendance
develop and execute staff attendance training
manage ongoing attendance tracking
Track camper attendance
Create and maintain guest list calendar
Communicate with host site security on any attendance-related issues
Responsible for daily emergency attendance tracking documentation and distribution
Oversee late camper arrivals and early camper departures
Coordination, decision making, communication and management of all summer transportation needs, including:
Decision making with bus company around all bus logistics
Management and coordination of daily bus operations
Communication with families related to bus transportation, including technology based communication as well as phone communication
Management and coordination of carpool procedures
Management of summer payroll process for all seasonal employees including break time tracking and clocking in/out procedures
Budget, order, procure and disburse all snack and food supplies
Coordinate all program supply ordering and credit card reimbursements
Front office management, including answering phones and emails, responding to parent inquiries, welcoming guests, and overseeing all supplies in and out of office
Liaise with facility maintenance/security
Ensure security protocols are being followed by camp community
Create and communicate daily setups
Plan for any special facility needs
Continue to manage and maintain camper database, and enrollment and forms processes
Other duties as assigned

Compensation:

August-May: $35/hour, 12 hours per week guaranteed. Workload may become greater (~15 hours per week) in the spring. Any hours over 20 per week must be approved by supervisor. Work must be completed during typical Pacific Time business hours.
June-July: $12,600, exempt employee

Compensation

$35/hour

Requirements

Qualified Candidates will have: BA or equivalent preferred Minimum of 2 years experience or training in fields such as office management, database management, camp office management, or logistics and administrative support Excellent oral, written, and interpersonal communication skills Ability to be a self-starter with strong work ethic and excellent organizational, time management and multitasking skills Comfort in working on multiple technology platforms, including Windows, Excel, and Google Workspace, as well as the ability to quickly learn new technology applications. Experience working in Campminder a plus. Ability to work appropriately with diverse groups, including parents, young adults, and children. Ability to keep confidentiality. Knowledge of Jewish culture, history, and values as well as basic Hebrew Ability to bend or stretch. Ability to lift 25 lbs. Candidates should possess the ability to: Work creatively and strategically in a high-energy setting with non-traditional hours Manage challenges calmly and in partnership with others Candidates must: Be fingerprinted and undergo background check Be certified (or willing to become certified) in CPR Pro and Advanced First Aid

How to Apply

To apply, please email jesse@ramah.org

Related Jobs

Development Associate

At Capital Camps and Retreat Center
Year Round MD

Executive Associate

At Capital Camps and Retreat Center
Year Round MD

Director of Jewish Education

At Camp Mountain Chai
Summer California

Summer Camper Care Coordinator

At Ramah Day Camp LA
Summer California