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Summer Posted March 4, 2024

Director of Operations and Logistics

URJ 6 Points Creative Arts Academy

Description

URJ 6 Points Creative Arts Academy is looking for responsible and organized individuals to serve on our leadership team as the Operations Director at a residential summer camp in West Chester, PA. The Operation Director is responsible for overseeing all logistics across camp, including running our summer office. This person would handle vendor relations, transportation, summer daily operations, supplies, and be the liaison to the Westtown school. The Operations Director must be calm under pressure, with a proven track record of excellent organizational and communications skills.

Essential Duties Include:

Supervise and schedule Operations Team personnel

Assign routine tasks and cross-train tasks

Establish office protocols for how phone calls, in-person requests, mail, driving logs, AV setups, etc. will be handled and train all staff on these items

In partnership with year-round staff, coordinate arrival and departure times, modes for staff, campers, and faculty

Oversee opening and closing day procedures including staffing for airport pick-ups and train pick-ups

Track late arrivals

Track missing luggage

Track purchasing for program supplies across camp programming

Create systems for supply requests and fulfillment

Track and code all receipts to proper departments

Submit receipts as directed

In partnership with the year-round team, work with our summer vendors, including scheduling and maintenance

This includes but is not limited to laundry services, golf carts, printer/copier, swag items, vehicles (our van and bus), buses, off-season storage, and luggage shipping

Serve as primary point of contact on-site with Westtown Liaison(s)

Serve as primary point of contact on-site with Westtown Liaison(s)

Act as liaison to Westtown Facilities

Submit and follow up on maintenance request

Submit and follow up on setups of program spaces

Act as a liaison to Westtown Security

Act as a liaison to Westtown Dinning

Share allergy information provided via health forms

Create dining protocols in or out of dining hall

Maintain compliance with all safety and security protocols

Other Duties Include:

Coordinate Storage unit loadout, Westtown load in, Westtown loadout, Storage unit load-in

External communication (phones will be answered from 9 to 5, then emergency line)

Manage internal staff access to office

Coordinate any off-site medical visits with the Health and Wellness Director

Coordinate travel needs with camp visitors and coordinate visitors for Showcase including registration and parking

Coordinate camp daily schedule with the Assistant Director to avoid conflict

Be available by walkie, phone, email throughout the camp season.

Abide by and enforce safety and security protocols and policies with all participants and staff.

Attend daily Leadership Team meetings and attend routine meetings with Camp Director and Assistant Director as scheduled

Maintain strict confidentiality

Actively participate and encourage others in camp activities as possible

Contribute to the overall positive morale of the camp community

Other responsibilities as needed

Compensation

$3000-$5000

Requirements

Must be able to pass URJ and Pennsylvania State background checks.

21 years of age by June 1, 2024.

Excellent driving record

Must be able to demonstrate flexibility, manage multiple responsibilities at once and work as part of a team.

Familiarity with office suite, ability to learn new technology

Strong organizational skills- must be able to handle multiple projects

Love and/or respect for the arts and diverse communities

How to Apply

Please apply using our online application: https://urjarts.campintouch.com/ui/forms/application/staff/App

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